Grease trap service record and manifest template
By Stew Israil, GreaseTrapRules · Updated Oct 19, 2026 · Every rule below links to its official source. Rules change; verify with your city.
Most cities that regulate grease traps want proof of every pump-out: a hauler's manifest, a service record or a pumping log kept on site. The exact fields differ. Below are the record rules of the 85 cities in our data that publish one, quoted from the official source, and a checklist of standard fields for places that don't spell it out.
Make a service record PDF free Pick the city, fill it in on your phone, sign on screen, download or share the PDF. Nothing is stored on our servers.
Standard fields for a grease trap service record
These are the fields our tool includes. Where a city rule names a field, it's quoted in the table below; the rest are standard industry fields, not a legal requirement everywhere.
- Restaurant or business name and service address
- Service date
- Device type (indoor grease trap / hydromechanical, or in-ground gravity interceptor) and size
- Gallons removed and whether it was a full pump-out
- FOG and solids level before service (many cities use a 25% rule; see how often to pump)
- Condition notes (baffles, tees, lids, damage)
- Disposal facility
- Hauler company and license or permit number
- Technician signature, and the restaurant representative's signature where required
Florida: the statewide manifest rule
Florida law requires a service manifest for every grease trap or interceptor pump-out, showing the trap's condition, that it was cleaned, the amount removed and the disposal facility, signed by the hauler and the restaurant. The restaurant keeps a copy on site for 1 year (Florida Statutes § 403.0741 (grease waste removal and disposal)). Cities like Tampa, FL and Jacksonville, FL add their own rules.
Record rules by city (85 cities)
| City | What the record rule says |
|---|---|
| Aurora, CO | Keep maintenance and pumping records on site for at least three years; Aurora Water may require routine submittal. ✓ hand-checked |
| Austin, TX | Keep the manifest the hauler gives you after each pump-out on site for three years (§ 15-10-165). ✓ hand-checked |
| Bartlett, IL | Keep a maintenance record on the premises; every pump-out needs a manifest (owner, address, volume, hauler, disposal site, signatures), and both the owner and hauler keep copies for at least 2 years. ✓ hand-checked |
| Birmingham, AL | Keep maintenance records (manifests, service dates, volume removed, hauler, disposal site, permits and sampling data) on site for 3 years; they can be reviewed without notice. ✓ hand-checked |
| Boise, ID | Interceptor maintenance and cleaning records shall be maintained by the user and made available to pretreatment inspectors for review upon request. ✓ hand-checked |
| Carol Stream, IL | Keep all permits and cleaning and maintenance records on site for at least three years. ✓ hand-checked |
| Chandler, AZ | Keep all pumping, cleaning, maintenance and repair records on site for 3 years, including the service date, who serviced it, what was done, the quantity removed and the final disposal location. ✓ hand-checked |
| Charleston, SC | Keep a Maintenance Log record. ✓ hand-checked |
| Charlotte, NC | Keep an on-site file (as-builts, inspection records, pumping log and receipts, maintenance log, hauler and disposal information) for three years; as-built drawings for the life of the trap. ✓ hand-checked |
| Columbia, SC | Record the volume of FOG removed and the date on the Maintenance Log for Cleaning and keep this log on site for 2 years. ✓ hand-checked |
| Columbus, OH | Keep a Grease Interceptor Cleaning Log; Columbus City Code 1145.20(B) requires every food service operation to have a FOG Best Management Plan that includes this log. ✓ hand-checked |
| Dallas, TX | Keep a copy of each manifest on the premises for three years. ✓ hand-checked |
| Denton, TX | Sign the manifest (trip ticket) for each pump-out and keep it on site for at least three years. ✓ hand-checked |
| Detroit, MI | GLWA may require users to provide records of interceptor inspection, cleaning and maintenance. ✓ hand-checked |
| Durham, NC | Keep a grease maintenance log as required by the pretreatment program. ✓ hand-checked |
| El Paso, TX | A manifest must be generated for each pump-out; keep all original manifests on site for three (3) years for PSB inspection. ✓ hand-checked |
| Fort Wayne, IN | Keep trap cleaning records (date, volume, who cleaned it) for 2 years and all maintenance records on site. Haulers provide an invoice and before/after time-stamped photos. ✓ hand-checked |
| Grand Rapids, MI | Proof of maintenance and cleaning must be available for review on request. ✓ hand-checked |
| Greenville, SC | Keep a written log of grease trap maintenance. Each load of trap or interceptor waste must go with a disposal manifest signed by the restaurant's representative. ✓ hand-checked |
| Henderson, NV | Document each pump-out with a waste manifest or trip ticket and keep it on site for at least 3 years (HMC 14.09.110 and 14.09.160). ✓ hand-checked |
| Houston, TX | Keep the white and yellow manifest copies on site for 5 years; return the generator copy within 15 days of pump-out. ✓ hand-checked |
| Huntsville, AL | Food service facilities (restaurants, cafeterias, etc.) must have a Grease Control Plan in place; compliance is monitored through regular FOG User Compliance Reports. ✓ hand-checked |
| Irving, TX | Sign the hauler's trip ticket at every pickup and keep copies on site for at least 5 years, available for inspection during business hours. Refusing to sign a trip ticket is an offense. ✓ hand-checked |
| Jacksonville, FL | Whoever cleans a small trap must submit a cleaning record through FOG BMP, with photos of the empty, clean trap. Florida law also requires keeping the signed hauler service manifest on site for 1 year (F.S. 403.0741). ✓ hand-checked |
| Jersey City, NJ | Submit monthly invoices to the JCMUA documenting grease trap cleaning and maintenance and disposal by an authorized company. ✓ hand-checked |
| Kansas City, MO | Keep cleaning and maintenance records for at least three years (Sec. 60-117), including date, who cleaned, quantity removed and interceptor condition. ✓ hand-checked |
| Las Vegas, NV | Maintenance records for each interceptor must be kept on the premises and shown to the sanitation authority on request (Section 1011.2). ✓ hand-checked |
| Little Rock, AR | Pump-outs are recorded on the LRWRA waste hauler manifest form, and the hauler submits a copy to LRWRA within 10 days. ✓ hand-checked |
| Long Beach, CA | Keep maintenance, repair and cleaning records, with receipts, on site for at least 1 year. ✓ hand-checked |
| Madison, WI | Food establishments must submit a grease trap maintenance report online every year, due before April 1, for each restaurant location (including each restaurant sharing a grease trap). ✓ hand-checked |
| Manchester, NH | Keep records of the dates and means of disposal of interceptor waste; they are subject to review by the Public Works Director. ✓ hand-checked |
| Miami, FL | Operator-class GDO permit holders must submit a Liquid Waste Transporter Electronic Manifest by the 20th of the month the device is cleaned. Self-cleaning facilities must keep logs on site for at least three years. ✓ hand-checked |
| Nashua, NH | The owner must keep records of the dates and means of disposal of the collected grease, subject to review by the Superintendent. ✓ hand-checked |
| Newark, NJ | Keep a maintenance log with the time, date and signature of the person cleaning or inspecting, and submit a signed FOG Annual Certification Report to PVSC every year. ✓ hand-checked |
| Norfolk, VA | Keep all grease control device and yellow grease container cleaning and disposal logs on site for at least 3 years. ✓ hand-checked |
| Norman, OK | Food establishments must keep records; licensed pumpers give disposal manifests to the establishment and the City. ✓ hand-checked |
| Oak Lawn, IL | Keep the hauler manifest on premises, and keep licensed-hauler payment receipts on site for inspections (8-2B-8 C, 8-2B-9). ✓ hand-checked |
| Oakland, CA | Inspectors ask to see pumping records, including the dates the interceptor was pumped and by which hauler; keep them available for review. ✓ hand-checked |
| Olathe, KS | Keep a written log of pumping records, including receipts for repairs or maintenance, available on request. ✓ hand-checked |
| Orland Park, IL | A manifest is required for off-site transport; the generator keeps a copy and sends one to Public Works by certified mail within 48 hours. ✓ hand-checked |
| Orlando, FL | Keep a 12-month pumping log posted on site (date, time, volume pumped, hauler name, license and signature) plus a file with as-builts, inspection reports and receipts. Pumpings must be reported to the City within 48 hours, with a manifest. Decanting (returning gray water to the interceptor) is not allowed (Florida s. 403.0741). ✓ hand-checked |
| Pittsburgh, PA | Give the County plumbing office a copy of your grease hauler contract and maintenance schedule before the final plumbing inspection. ✓ hand-checked |
| Plano, TX | Check the hauler's trip ticket and keep trip tickets on the premises for 3 years. ✓ hand-checked |
| Portland, OR | Send BES a maintenance report within 14 days after each cleaning (date, FOG and solids depth, defects, hauler name and signature, disposal site). ✓ hand-checked |
| Provo, UT | Owners must regularly inspect their interceptors and provide the inspection records when the City asks. ✓ hand-checked |
| San Jose, CA | Grease control device maintenance records must be kept for inspectors; records uploaded to the City's free SwiftComply portal (FogRegister.com/SanJose) satisfy Municipal Code § 15.14.650. ✓ hand-checked |
| Scottsdale, AZ | You must be able to document that grease interceptors are cleaned and maintained on a regular basis; the routine depends on kitchen size and daily food volume. ✓ hand-checked |
| Spartanburg, SC | Keep the Grease Trap Maintenance Log or pumping manifests/receipts, the annual PCB lab report and the District's annual authorization letter for at least one year, available to inspectors. ✓ hand-checked |
| St. George, UT | Keep a cleaning and maintenance log (dates cleaned, waste hauler, observations on how well the device works, other maintenance) and a log of kitchen best practices and employee training for at least 3 years, available to the pretreatment coordinator. ✓ hand-checked |
| St. Petersburg, FL | Keep a logbook of all trap/interceptor cleaning and maintenance, plus an on-site file with plumbing drawings, the current permit, quarterly reports, pumper receipts and hauler information. Pump-outs are reported through the City's FOG BMP online platform. ✓ hand-checked |
| Tampa, FL | Keep a copy of each signed grease service manifest on site for 1 year (Florida Statute 403.0741). ✓ hand-checked |
| Tulsa, OK | Keep all City of Tulsa manifests from your grease hauler on file at the facility for three years, and keep a log of inspections and maintenance. ✓ hand-checked |
| Virginia Beach, VA | Maintain records of your grease control device maintenance. ✓ hand-checked |
| Winston-Salem, NC | Keep a written maintenance record on site for three (3) years (date and time, grease contractor, disposal facility), and mail a copy to the City within fifteen (15) days after the end of the month the service happened. ✓ hand-checked |
| Yorkville, IL | Keep cleaning manifests on site for 3 years (date, amount, frequency, repairs and disposal site). Repairs must be made within 30 days. ✓ hand-checked |
| Abilene, TX | Persons who generate, collect, and transport grease waste shall maintain a record of each individual collection and deposit. quoted from source |
| Albuquerque, NM | All maintenance and pumping activity records, including grease disposal manifests, on the GRS must be kept onsite for a period of three (3) years. quoted from source |
| Aurora, IL | Manifests must be on site and available for Fox Metro to review during the FSE or NFD grease inspection. quoted from source |
| Bloomington, IL | This written approval must be kept with the written records detailing the cleaning of the grease trap. quoted from source |
| Boston, MA | The establishment owner is required to keep maintenance records regarding the periodic cleaning of the establishment's grease traps on the Grease Control Log (link below). quoted from source |
| Colorado Springs, CO | Keep a maintenance log on site of trap cleanings and inspections. quoted from source |
| Elgin, IL | Manifests must be on site and available for FRWRD to review during the FSE or NFD grease inspection. quoted from source |
| Flagstaff, AZ | Page 9 Fats, Oils and Grease (FOG) Discharge Control Manual Adopted: 4/20/2021 5.13 Written documentation via a standardized manifest or invoice shall be kept at the FSE premises and/or be readily available for a period of at least two (2) years for inspection by the City. quoted from source |
| Fox Lake, IL | Records to be kept on site shall include a maintenance log showing each date of pumping or service and copies of receipts and manifests describing each pumping or service. quoted from source |
| Fresno, CA | FSEs shall keep all records, including manifests, receipts and invoices of all cleaning and maintenance of grease interceptors. quoted from source |
| Glen Ellyn, IL | The following records shall be kept on-site at the FOG producing facility for a minimum two-year period: . quoted from source |
| Knoxville, TN | Pumping manifests and cleaning logs spanning the previous 24 months must be kept on site. quoted from source |
| Libertyville, IL | The owner shall maintain written records of interceptor or trap maintenance and emptying interceptors and traps for the prior three years, or less, if the device is less than three years old. quoted from source |
| Louisville, KY | The FSE shall maintain grease control equipment maintenance records onsite for three (3) years. v. quoted from source |
| Memphis, TN | The FEWD shall maintain records of grease Pretreatment device cleaning, maintenance, and grease removal on site. quoted from source |
| Nashville, TN | Keep records of grease interceptor and grease trap cleaning onsite at your facility. quoted from source |
| New Orleans, LA | (g) All property owners and/or FSE’s shall maintain cleaning and pumping receipt records that include: date and time grease interceptor was cleaned, quantity of grease and materials removed, company or qualified agent providing services. quoted from source |
| Normal, IL | This written approval must be kept with the written records detailing the cleaning of the grease trap. quoted from source |
| Omaha, NE | User will maintain pumping records on file for three years. quoted from source |
| Oswego, IL | Manifests must be on site and available for Fox Metro to review during the FSE or NFD grease inspection. quoted from source |
| Richmond, VA | (4) Keep a maintenance log to document grease trap/interceptor maintenance and cleaning. quoted from source |
| Round Lake, IL | After a variance is granted, the owner or business certificate holder or tenant shall maintain records relative to the maintenance of the grease interceptors. quoted from source |
| San Antonio, TX | Keep a maintenance log on grease interceptor/trap maintenance SAWS Grease Reduction Program Overview Page 17 Ordinance Focus Areas quoted from source |
| San Francisco, CA | The maintenance records signed by the certified grease hauler shall be retained on-site by the Food Service Establishment for three years. g. quoted from source |
| Seattle, WA | Use a Maintenance Log to track how you maintain your grease interceptor. quoted from source |
| Springfield, IL | A Grease Trap Cleaning Log shall be maintained that summarizes all cleaning and maintenance activities. quoted from source |
| Tinley Park, IL | The establishment must maintain a manifest of the cleaning and emptying of the grease trap. quoted from source |
| Washington, DC | Additionally, DC Water maintains the Third Party Portal, an online record system and smartphone application for FSEs to document their grease abatement inspections and cleanings. quoted from source |
| Wheaton, IL | Every entity having a grease removal system shall maintain a log record indicating each cleaning and maintenance activity. quoted from source |
| Wichita, KS | The maintenance log must be kept in the establishment and made immediately available to any FOG inspector upon request. quoted from source |
28 of these cities name a retention period (for example Birmingham, AL, Chandler, AZ, Long Beach, CA, San Francisco, CA). If yours doesn't, keeping records at least 3 years is a common requirement elsewhere, but check with your city.
Hauler rules by city (60 cities)
Many cities only accept records from a licensed or permitted hauler, so put the license or permit number on every record.
| City | Hauler rule |
|---|---|
| Aurora, CO | Pumping and hauling companies must be accredited and licensed under Colorado state law. ✓ hand-checked |
| Austin, TX | Grease trap waste may only be removed and transported by a liquid waste hauler with a valid City of Austin permit (§ 15-10-197). ✓ hand-checked |
| Bartlett, IL | Grease may only be hauled by a vehicle with an Illinois Department of Agriculture scrap and grease permit and a hauler holding a current state or county license. ✓ hand-checked |
| Birmingham, AL | Grease haulers must be licensed by the Jefferson County Department of Health and hold a Septic Tank Haulers Permit; a grease disposal manifest must go with every load. Anyone who pumps, transports, stores, treats or disposes of grease septage, including an FSE cleaning its own device, needs a Health Department permit. ✓ hand-checked |
| Chandler, AZ | Use a non-hazardous liquid waste hauler licensed by the Maricopa County Environmental Services Department (or record the employee's name and title if you service it yourself). ✓ hand-checked |
| Charlotte, NC | Grease traps must be cleaned by a CLTWater approved grease handling and hauling company. ✓ hand-checked |
| Cleveland, OH | Haulers who dispose of commercial kitchen grease trap waste at NEORSD's Southerly plant need a District permit for each vehicle (Wastewater Disposal Conditioning Permit: $225 per vehicle, expires December 31 each year). ✓ hand-checked |
| Dallas, TX | Service must be done by a liquid waste transporter permitted by the City of Dallas (list available on request). ✓ hand-checked |
| DeKalb, IL | Hauled grease may only be discharged at the KWRD plant (1301 Sycamore Rd) with a District hauler permit, 30 minutes' notice and a manifest. ✓ hand-checked |
| Denton, TX | Use a waste hauling company permitted by the city. ✓ hand-checked |
| Downers Grove, IL | Haulers who discharge grease separator waste at the DGSD treatment plant need a DGSD Waste Transporter Permit (insurance naming DGSD and Illinois Dept. of Agriculture vehicle permits are part of the application). ✓ hand-checked |
| El Paso, TX | Grease traps/interceptors must be serviced by a transporter registered with the TCEQ or the governing state agency. ✓ hand-checked |
| Elgin, IL | Interceptor-style grease removal systems are to be cleaned by a licensed grease hauler. ✓ hand-checked |
| Greenville, SC | Haulers need a current South Carolina license (Division of Onsite Wastewater Systems) to maintain grease interceptors and haul grease waste, and must send ReWa a log of the food service establishments they serviced by January 15 and July 15 each year. ✓ hand-checked |
| Henderson, NV | Waste pumped from grease interceptors or grease traps may not be put back into the sewer, directly or indirectly, without the Director's approval (HMC 14.09.030(B)(26)). ✓ hand-checked |
| Houston, TX | Use a permitted transporter; the transporter must leave a city-approved manifest. ✓ hand-checked |
| Irving, TX | Only liquid waste haulers holding a City of Irving permit (a separate permit for each vehicle) may pump grease interceptors. ✓ hand-checked |
| Issaquah, WA | Facilities with a gravity grease interceptor must use a licensed rendering and disposal company; waste must go to a permitted facility. ✓ hand-checked |
| Jacksonville, FL | Since July 1, 2022, Florida Statute 403.0741 requires a grease waste hauler for grease interceptor cleanings, and JEA no longer allows self-cleaning of interceptors. ✓ hand-checked |
| Little Rock, AR | Grease interceptors must be pumped by an LRWRA-registered FOG Service Provider; trap owners may use a registered provider or their own written protocol. ✓ hand-checked |
| Manchester, NH | If your own staff don't remove and haul the waste, a currently licensed waste disposal firm must do it. ✓ hand-checked |
| Nashua, NH | If the owner's own staff don't remove and dispose of the collected material, a currently licensed waste disposal firm must do it. ✓ hand-checked |
| Norman, OK | Grease trap waste may not go in City trash containers; it must be hauled by a company licensed by the City. Used fryer oil and grease must go to a grease rendering company's containers. ✓ hand-checked |
| Oak Brook, IL | Flagg Creek requires a permit for grease haulers operating within the District; haulers discharging grease waste at the DGSD treatment plant need a DGSD Waste Transporter Permit. ✓ hand-checked |
| Oak Lawn, IL | Use a licensed grease hauler for interceptor cleaning; grease and renderings must also be removed by a licensed hauler (8-2B-8 C, 8-2B-9). ✓ hand-checked |
| Oklahoma City, OK | Restaurants and businesses that generate grease must use only City-permitted transporters for cleaning and hauling grease. ✓ hand-checked |
| Olathe, KS | A sanitary disposal contractor licensed in Johnson County, Kansas must pump, clean and dispose. ✓ hand-checked |
| Orland Park, IL | Haulers need an annual Village grease trap sludge removal and transportation license plus IEPA and Illinois Department of Agriculture permits. ✓ hand-checked |
| Phoenix, AZ | Cleaning must be performed by a licensed pumper. ✓ hand-checked |
| Plano, TX | Grease traps may only be pumped by a transporter holding a City of Plano permit. ✓ hand-checked |
| Schaumburg, IL | Grease may not be transported off site except by a licensed hauler; the code defines an approved grease hauler as one permitted by the Illinois Department of Agriculture. ✓ hand-checked |
| St. Petersburg, FL | Interceptors must be pumped by a City-permitted grease hauler; returning gray water to the interceptor is prohibited under Florida law since July 1, 2022. ✓ hand-checked |
| Tampa, FL | Use a grease hauler registered with the City of Tampa. Florida law requires the hauler to fully clean the trap, never return graywater to it, and give you a signed service manifest (F.S. 403.0741). ✓ hand-checked |
| Tulsa, OK | Grease traps and interceptors must be pumped and cleaned only by a City of Tulsa permitted hauler; the City publishes its list of permitted companies. ✓ hand-checked |
| Virginia Beach, VA | Haulers must be certified through the Hampton Roads Planning District Commission's Regional Grease Hauler Program and permitted by a facility that can accept grease interceptor waste. ✓ hand-checked |
| Winston-Salem, NC | Use a licensed North Carolina Septage Management Firm; waste must go to a facility permitted by the NC Division of Solid Waste Management. ✓ hand-checked |
| Yorkville, IL | Grease haulers need a YBSD permit ($200 per year). ✓ hand-checked |
| Atlanta, GA | For information on licensed haulers please visit. https://www.southeasternfogalliance.org . quoted from source |
| Baton Rouge, LA | (b) No liquid waste hauler shall discharge or cause to be discharged into the POTW system any liquid domestic or nondomestic waste except as authorized by the director in accordance with the provisions of this ordinance. quoted from source |
| Champaign, IL | All wastewater haulers permitted by the District shall be licensed by the Illinois Department of Public Health. quoted from source |
| Chattanooga, TN | Grease Trap waste shall be sealed or placed in a container to prevent leachate from leaking, and then disposed or hauled offsite by a grease waste hauler to an approved disposal site. quoted from source |
| Cincinnati, OH | List of Permitted Waste Haulers: View our list of waste haulers that are registered with MSD and permitted to discharge restaurant grease at an MSD facility. quoted from source |
| Corpus Christi, TX | The inspection is to verify that the facility has an appropriately sized GRD, which include but are not limited to grease traps and interceptors, and that it is efficiently maintained by an approved hauler. quoted from source |
| Flagstaff, AZ | Decanting or stacking, which involves returning wastewater from a grease hauler truck back into the grease interceptor or directly to the sewer after it has been pumped out, is never permitted; quoted from source |
| Fort Worth, TX | Grease generators are required to use only permitted transporters for the cleaning and transporting of liquid wastes (including grease wastes). quoted from source |
| Fox Lake, IL | All grease and/or solids removed from the grease interceptor must be properly documented and disposed of by a licensed waste hauler. quoted from source |
| Fresno, CA | Liquid waste haulers of non-residential waste (e.g. grease traps, grease interceptors or approved industrial waste) may transport these wastes originating within and outside of Fresno County. quoted from source |
| Glen Ellyn, IL | The POTW shall require any permitted haulers to provide proof of continued liability insurance and proof of continued compliance with any applicable laws and regulations. quoted from source |
| Louisville, KY | MSD requires that a MSD certified grease waste hauler do the pumping of the FSE’s grease interceptor. quoted from source |
| Memphis, TN | Such grease may, however, be hauled by a licensed waste hauler to the city's WWTP subject to the provisions of this chapter. quoted from source |
| Portland, OR | Pumpers registered with the Preferred Pumper Program certify that they will follow pump-out criteria. quoted from source |
| Richmond, VA | A licensed waste hauler who transports fats, oils and grease from interceptors or receptacles to an appropriate waste disposal facility. quoted from source |
| Sacramento, CA | GREASE WASTE HAULER A licensed Grease Hauler should record the volume of grease and liquid removed and provide a receipt. quoted from source |
| San Antonio, TX | 34-516, City Code of Ordinances, if a liquid waste hauler that is permitted by SAWS to collect, transport and dispose of liquid waste is used to evacuate an interceptor. quoted from source |
| San Francisco, CA | The maintenance records signed by the certified grease hauler shall be retained on-site by the Food Service Establishment for three years. g. quoted from source |
| Savannah, GA | The LGA shall implement the issuance of a transporter permit to all commercial waste transporters that removes fat, oils and grease from a waste generator and transports such waste in their tank trucks to dispose of waste at an EPD-approved site. quoted from source |
| Spokane, WA | Users shall maintain records showing the following related to all wastes hauled off site: date and time material removed off site; volume removed; licensed wastewater hauler or hazardous waste disposal company name. quoted from source |
| Stockton, CA | Wastewater, accumulated FOG, floating materials, sludge/solids, and other materials removed from the grease interceptor shall be transported by a licensed waste hauler to an approved recycling or disposal site in accordance with all applicable Federal, State, and/or local laws. quoted from source |
| Urbana, IL | All wastewater haulers permitted by the District shall be licensed by the Illinois Department of Public Health. quoted from source |
| Washington, DC | DC Water encourages FSE to contract an approved waste hauler to clean the grease interceptor. quoted from source |
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FAQ
Is there an official grease trap manifest form?
Some cities and utilities publish their own forms or logs, and some, like Florida under F.S. 403.0741, require specific content on a hauler's manifest. Check your city page for its source. Our free tool makes a record with the fields your city's sourced rules mention.
How long do I keep grease trap records?
It depends on the city. The rules above range from 1 year (Florida statute) to 5 years in some cities. Check your city's rule.
Is the service record tool free?
Yes. It runs in your browser, and nothing you enter, draw or photograph is sent to GreaseTrapRules.
More guides
Free pump-out remindersEmail reminders on your city's official scheduleHow often to pump a grease trapThe 25% rule and the 30, 60 and 90-day schedules cities actually setGrease trap vs. grease interceptorHydromechanical vs. gravity: definitions, sizes and why the pumping rules differGrease interceptor sizing basicsUPC, IPC, PDI and city formulas, plus the minimum sizes cities requireDoes my business need a grease trap?Coffee shops, bakeries, food trucks and drinks-only businesses, by city ruleFOG inspection checklistWhat grease inspectors check, item by item, with the rule behind each oneGrease trap maintenance log (printable)Free printable log plus how long each city makes you keep recordsWhat affects grease trap cleaning costThe cost drivers your city controls, and the official fees and fines we can sourceGrease interceptor sizing calculatorUPC, IPC and PDI G-101 methods
Sources
- Florida Statutes § 403.0741 (grease waste removal and disposal)
- DC Water, FOG Interceptor/Trap Log (with BMPs)
- Fairfax County, VA, Grease Interceptor Maintenance Log
- City rules quoted on this page come from each linked city page, which lists its official sources and the date checked.